Accessing Internal Grant Funds

INSTRUCTIONS FOR ACCESSING INTERNAL GRANT FUNDS


Accounting for all internal grant funds is processed through the Office of the Dean (see Deborah Landis).

Funds for Summer Research Awards and Summer Study Awards, stipends for supervising Student Summer Scholar Awards, and Sabbatical funds are all treated as salary and are subject to taxes and other withholdings.

For all other types of grants, please follow these instructions:

1. For SUPPLIES AND/OR EQUIPMENT

Complete a "Requisition for a Purchase Order" form and send to the Dean's Office for signature and account number.

Use appropriate account number and get Dean's Office approval for all Bookstore purchases.

Make sure that all invoices are paid by end of grant period. (Consult your award letter for this date.)

2.. For TRAVEL EXPENSES

Submit "Travel Form #l" to the Dean's Office if an advance is needed.

Submit "Travel Form #2" to the Dean's Office after travel has occurred.

3. For COPY WORK

An appropriate account number will be provided by the Dean's Office for copying in the Print Shop.

The Print Shop rate is 3.5 cents per copy.

4. For STUDENT SALARIES

Report all student pay (hourly or lump sum) on Student Time Sheets.

The Dean's Office must approve and provide appropriate account number before each completed time sheet is submitted for payment.