Course Reserves Instructions for Faculty

Course Reserves Instructions for Faculty

Below you will find information for placing materials on Course Reserves at Fintel Library. 
For copyright information please see Course Reserves Copyright Guidelines

If you have questions relating to Course Reserves, contact us by phone at 375-2294 or
Or, you may stop by the Lending Services Desk between 8:00 a.m. and 4:00 p.m. Monday through Friday.
As always, we appreciate your cooperation.

Processing time for placing items on Reserve and Deadlines for copyright permissions

For materials not requiring copyright permission, allow two weeks lead time during the first four weeks of the semester. Otherwise, a minimum of 72 hours is required to process materials.

Items submitted on Friday are processed the following week, i.e., students will not have access to them over the weekend.

Materials can be processed faster when you submit them between 8:00 a.m. and 4:00 p.m. Monday through Friday so we can discuss any questions or comments you might have.


June 1 - For Fall semester items needing copyright permission
November 1 - For Spring semester items needing copyright permission
March 1 - For May/IL/Summer I & II terms items needing copyright permission


Checklist for placing books, DVDs, videos, CDs, and other non-photocopied items on Reserve

___ Bring all Fintel Library, departmental, or personal items you wish to place on Reserve to the Lending Services Desk.

___ Bring with the items a completed Reserves form (Microsoft Word required). Only one form per course is required for non-photocopied items.

___ Agree that personal or departmental items can be barcoded on the front cover. Please remove book jackets unless they are essential. Fintel Library cannot accept responsibility for damaged or lost items.

Checklist for E-Reserves and photocopied items

You might consider asking student assistants or departmental secretaries to assist you with the pre-processing tasks below. The library keeps on hand a supply of folders if supplies are not readily available in departmental offices.

___ Read the Course Reserves Copyright Guidelines first.

___ Submit a completed Reserves form (Microsoft Word required) for each item. 

___ Provide a manila (or other appropriate) folder for each reading. Each folder should be labeled with:

___ your last name.
___ the course number (e.g. INQ120A).
___ the author/editor's last name.
___ a brief title that must match the course syllabus title.

___ Always include a photocopy of the copyright information page from your source. 
      We cannot legally place the item on Reserve without it.

___ Readings with more than 50 pages (pieces of paper), double-sided, or legal-sized copies, cannot be scanned but will be made available for checkout at the Lending Services Desk.  

___ When submitting a photocopy provide one clean, single-sided, unstapled (paper clips are okay), 8½" x 11" photocopy. 

___ The photocopied page must have a ½" margin on all sides to avoid missing text from the edges of the scanned pages.

___ Please make sure each photocopied page is numbered.

Removal of Reserve materials

Photocopied/scanned readings cannot remain on Reserve more than one semester without copyright permission. A Web Announcement ("Daily e-mail") is submitted at the end of each semester to remind you to retrieve your personal or departmental Reserve items. 

Usage reports indicating how many times each Reserve reading, both paper and E-Reserves, was checked out or accessed online are either e-mailed or sent via campus mail to you at the end of the semester/term.

Steps to access course record and online catalog E-Reserve readings

You must have Adobe Acrobat to access the readings.

To review the list of items on Reserve for your courses, follow either of these procedures:

•·         From the library home page, under Course Reserves, click "Search by Professor". Key your last name and then select the desired course. 

•·         ·       From the Library's Catalog, under Search Options on the right, click "Reserve by professor".  Key in your last name, and then select the desired course.

From here, you and your students can access your E-Reserve materials:

1.     Select the specific reading. The title will be preceded by "Print or View" and the box on the right will indicate "ELECTRONIC COPY AVAILABLE". 

2.    On this screen, click Roanoke; enter your campus network user name in the next field; enter your campus network password in the next field; enter the course password in the next field; click Submit.

3.     You can now view or print the reading. 

4.     When printing, use Adobe's print icon and not the browser's.

Please contact the Lending Services Desk (375-2294) if you or your students have any difficulties accessing E-Reserves.