Roanoke College

Policies and Information


Adding Courses

In order to add a class, a student must: 1) fill in an Add form (available in the hallway outside of the Registrar's Office); 2) get the approval of his/her academic advisor via the advisor's signature on the Add form; 3) get the permission of the instructor to add the class via his/her signature on the Add form; 4) take the completed Add form to the Registrar's Office prior to the deadline for adding a course (see academic calendar for dates). SITTING IN A CLASS DOES NOT CONSTITUTE AN ADD.

First Day Class Attendance & Drop Policy

Unless prior consent for absence from the first meeting of a class is granted by the course instructor, the instructor may request that the Office of the Registrar drop an absent student from the class roster. However, it is the responsibility of the student, not the instructor or the advisor, to make sure he/she is enrolled in the correct schedule each term.

Pass/Fail Courses

Students wishing to register for a course on a pass/fail basis must complete the appropriate request form and then either turn it in at registration or submit it to the Registrar's Office within the "add" period for that class. Eligibility criteria for taking a class on a pass/fail basis are stated on the request form. See academic calendar for pass/fail deadline.

Audit Courses

Students may audit a course for non-credit. An audit request form must be completed and submitted at registration or to the Registrar's Office within the "add" period for that class. Failure to turn in this form will result in the student receiving a grade in the class. NOTE: Turning in an audit request form does not register you for the course. A student must register for the class in the same manner as she/he would register for any course.

Course Overload

An overload fee is applicable to each full course unit taken in excess of five course units in either the first or second term. This fee is based on the number of course units for which a student is registered at the end of seven calendar days after the first day of classes. A student registering for an overload must pick up a "Request to Overload" form in the hallway outside the Registrar's Office, complete the form, obtain the approval and signature of their advisor, and submit the form at registration or by the end of seven calendar days after the first day of classes. Fractional unit courses in applied music for which a student pays fees in addition to the comprehensive fee will be exempt from the student's total course load in determining overload charges.

Physical Education Activity Credit

Physical Education activity classes carry 0.25 unit credit for students enrolled under the General Education Curriculum and students who are classified as "Special" (non-degree seeking). Students who are not enrolled under the General Education Curriculum or as "Special" students do not receive credit for physical education activities.

Full-Time Status

Three units constitute a full-time status; however, four or five units is the normal expected course load of a full-time student.


Students are reclassified at the end of each regular term and summer session. Reclassification is based upon the number of units of credit earned. Criteria for classification may be found in the catalog that was current upon your initial enrollment at Roanoke College.

Registrar's Office

The Registrar's Office is located in Room 100 of the Administration Building. Office hours are between 8:00 a.m. and 4:30 p.m., Monday through Friday. An appointment is recommended when a student desires individual consultation.