Annual Security Report 2014
A safe and secure campus is a high priority at Roanoke College. Community awareness and cooperation, along with the guidance and support of a well-trained, professional Campus Safety Staff, contributes to a positive learning environment. Please read this report which describes important information about Campus Safety and outlines your responsibilities as a member, or potential member, of our community.
Compilation and distribution of this report is mandated for all institutions participating in the financial aid programs under Title IV of the Higher Education Act of 1965.
Office of Campus Safety (375-2310)
The Office of Campus Safety, located at 9 North College Avenue, provides 24-hour-a-day security, law enforcement and safety services to the campus community. Officers have two-way radio communications and conduct foot, bicycle, and vehicle patrols of the campus grounds, academic and administrative buildings and residence halls. Certain areas of the campus are monitored by use of internet protocol (IP) cameras. Officers are appointed by the Circuit Court as Armed Special Conservators of the Peace with authority to make arrests on Roanoke College property. The College works closely with the City of Salem Police Department, which is located approximately four blocks from campus, and maintains two-way radio communications with the Salem Emergency Services Dispatcher. Campus Safety Officers receive law enforcement training at the Cardinal Criminal Justice Regional Academy and comply with the Virginia Department of Criminal Justice Services training standards. When the need arises, the Campus Safety personnel also work with the law enforcement agencies of other jurisdictions, including the Virginia State Police and Virginia Alcoholic Beverage Control Agents. Criminal offenses reported to Campus Safety are reported to the Salem Police via written report. Weekly communications between the command staff of both departments keeps the college aware of any offenses or arrests involving members of the college community. Campus Safety Officers are armed with firearms and comprise of one Director; one Associate Director; eight full-time officers and two part-time officers.
More information about Campus Safety is available at our Web site - www.roanoke.edu/safety
Safety and Security Guidelines
We encourage all students, faculty, staff, and visitors to take an active role in their own safety and security while on campus. By following these guidelines, you can help maintain a safe environment for yourself and others at the College.
- Walk in well-lighted and well-traveled areas after dark. Walk with a friend,
or call Campus Safety for an escort.
- Immediately report all suspicious persons, vehicles, or activities to the Office of Campus Safety.
- Immediately report all crimes, security problems, or hazardous conditions
to the Office of Campus Safety.
- Subscribe to Maroon Alerts (text message alerts) - http://roanoke.edu/A-Z_Index/Safety/Maroon_Alerts.htm
- Keep yourself informed. Check e-mail, campus bulletin boards, Brackety-Ack (the student newspaper),
and your campus mail for "Campus Safety Notices" that pertain to specific security conditions on campus.
Take advantage of informational programs sponsored on campus.
- Keep residence hall room doors locked at all times and do not loan them to unauthorized persons.
- Keep your Maroon Card and room keys with you at all times.
- Use the peephole in your door to screen visitors.
- Do not prop open any locked exterior doors or leave ground-floor windows open.
- Never study alone in an isolated area of a campus building.
- Lock your car and secure valuables when using campus parking facilities.
- Use bicycle racks located on campus, and lock your bicycle with a high-quality lock.
- Become familiar with the red & blue Emergency Telephone and
yellow 911 / Courtesy / Access Phone locations on campus.
- Become familiar with the RC - Community Response Checklist for All Hazards. - http://www.roanoke.edu/safety/RC Community Response Checklist.htm
- Become familiar with Residence Life Policies and the "Student Conduct Code" of Roanoke College.
Abide by them and encourage others to do so.
- Know the emergency exits and locations of fire alarm pull stations and extinguishers in your building.
- Lock offices when you are not present.
Safety and Security Awareness Programming
An informed campus community can significantly reduce the occurrence of crime on campus. Security procedures, crime prevention, substance use and abuse, fire safety and sexual assault are topics covered during new student orientation and in a number of programs throughout the academic year. The College Health Services Department sponsors alcohol and drug abuse educational programming. Residence Life Staff and student organizations such as athletic teams and Health Education Awareness Team (HEAT) sponsor programs on related topics. Such programs are offered with the goal of helping members of the College community make responsible decisions concerning their safety and well being.
Emergency Notifications and Timely Warnings
Members of the College community are notified in a timely manner about security situations, crimes or emergencies that are considered to represent a threat to students and employees. There are two types of notifications and the notification systems are tested annually.
Maroon Alerts is a multi-modal emergency notifications system that sends notifications via text message to cellular phones and other electronic devices and mediums. Notifications are sent upon confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of the college community. Weather closing and delays are also sent through the Maroon Alert System. Students, faculty and staff can enroll in the program at www.roanoke.edu/maroonalerts. Maroon Alerts emergency information is also sent through the VOIP (Voice over Internet Protocol ) telephone system on campus. All campus office phones are VOIP and there are 78 VOIP phones located in classrooms and laboratories throughout campus. Both systems are tested on an annual basis. The Campus Safety Office, Dean of Student Affairs Office and the Public Relations Office can activate the Maroon Alert System.
Campus Safety Notices are sent through the use of campus wide e-mail for incidents or situations that do not pose an immediate threat but which require a timely notice in compliance with the Clery Act. Notices may also be made by campus mailings, announcements posted on bulletin boards and specially called residence hall meetings. The college Emergency Alerting System is tested annually. The Campus Safety Office also sends out Campus Safety Notices.
Emergency and Courtesy Telephones on Campus
Blue Light Emergency Phones are located at the following locations: One at the north end and one at the south end of the Hawthorne Road parking lot (P-21); one at the west side of New Hall and one on the east side, along the Athletic Quad sidewalk; one in the Lower Olin Hall parking lot (P-11); one in the parking lot at the end of Red Lane (P-22); one at the Elizabeth Campus Tennis facility (P-26) and one on the Elizabeth Campus Quad. These phones provide Direct Dial to the Office of Campus Safety, as well as 911.
Red emergency telephones are located throughout campus, inside the following buildings: Alumni Gym, Bast Athletic Complex, Fintel Library, Courthouse, as well as Life Science, Lucas, Miller, Olin, Trexler, and Trout Halls. The red phones provide direct contact with the Campus Switchboard during the day and the Safety Office during the evening. These phones are for emergencies or to request a campus escort.
Yellow telephone boxes are located outside residence halls, and at the Belk Fitness Center. These phones can be used to call any campus number including the Safety Office. The courtesy phones also have an emergency button that, when pushed, dials 911 (Salem Police, Fire, and Rescue).
VOIP telephones are located in all offices and classrooms. These telephones can be used in emergencies to call for help or by the college for announcements.
How to Get Help, Report an Emergency, Report a Crime, Reporting a Missing Person
All emergencies, criminal acts, missing persons or questionable behavior should be reported immediately to the Office of Campus Safety, either in person or by telephone. Campus Safety can be reached by dialing 375-2310 or 375-2500; by dialing "0" on a College telephone or yellow Courtesy Phone; or by using a red or a blue Emergency Telephone located on campus. The Salem City Police, Fire, and Rescue can be reached by dialing 911.
Campus Security Authority
A Campus Security Authority is an individual who is an official of the institution that has significant responsibility for student and campus activities, examples include but not limited to:
- Campus Safety Officers
- Residence Life Staff
- Student Conduct and Judicial Proceedings Staff
- Director of Athletics and Team Coaches
- Faculty Advisor to Student Group
- Academic Advisor
- Coordinator of Greek Affairs
- Health Center Staff
- Dean of Students
- Human Resources Staff
- Title IX Coordinator
Under Clery a crime is reported when a victim, witness, other third party or even the offender brings to the attention of a CSA or local law enforcement personnel. It does not matter whether or not the individual(s) involved in the crime or reporting the crime are associated with the institution. If a CSA receives the crime information and believes it was provided in good faith, he or she should document it as a crime and provide the report to the Office of Campus Safety. In "good faith" means there is a reasonable basis for believing the information is not just hearsay or rumor. CSAs are not responsible for investigating crimes. All investigations and crime classifications are the responsibility of sworn law enforcement personnel.
There are two classifications of individuals who, although they have significant responsibilities for students and campus activities, are not considered CSAs under Clery. They are pastoral counselors and professional counselors. Although pastoral counselors and professional counselors do not have to report crimes that are brought to their attention while serving in an official capacity, they are encouraged to inform their clients/of the procedures to report crimes on a voluntary and confidential basis for inclusion in the annual crime statistics.
Silent Witness Program
Community members wishing to remain anonymous and report information about criminal acts or suspicious activities on campus can do so by using the " Silent Witness Program " - http://roanoke.edu/A-Z_Index/Safety/Silent_Witness.htm or using the link found on the Campus Safety Web page at www.roanoke.edu/safety. An individual using the program supplies information on an electronic form. The confidential information is then routed via e-mail to the campus safety office for follow-up investigation or appropriate action.
Students in Emotional Distress
Students who know someone that maybe experiencing emotional distress or may be experiencing it themselves can get help from the College Counseling Center at 375-2302. In situations where immediate help is needed, please contact the Office of Campus Safety at 375-2310 and an officer will respond and assist the person in contacting the college counselors.
The college's missing student notification policy and procedure is found in Student Handbook - http://roanoke.edu/Current_Students/Student_Handbook/College_Policies_/Missing_Student_Notification_Policy_and_Procedures_.htm. During each academic registration period students are provided an opportunity to record information in their college file for a "missing person contact" as well as their emergency contact.
A student may be considered to be a "missing person" if the person's absence from campus is contrary to his/her usual pattern of behavior and unusual circumstances may have caused the absence. Such circumstances could include, but not limited to, a report or suspicion that the person may be a victim of foul play, has expressed suicidal thoughts, is drug dependent, is in a life threatening situation, has been with persons who may endanger the student's welfare, or is overdue to return to campus and is unheard from after giving a specific return time to friends or family. Any student who may be missing should be reported to the Campus Safety Office immediately at 375-2310.
The Office of Campus Safety provides escort service to students, faculty, staff, and guests who want to be accompanied when walking across campus. This service is available 24 hours a day / 7 days a week and can be obtained by calling 375-2310 or 375-2500.
Campus buildings are patrolled on a regular basis by Campus Safety. Most academic buildings are locked at midnight. Residence Life staff have duty hours in residence halls and routinely check these buildings.
Doors to residence halls are locked 24 hours. Residential students are issued an exterior door key or access card to their building and a room key. Propping open a locked door is a serious violation of the conduct code and should be reported immediately. Visitation hours for various residence halls, as well as other Residence Life policies, can be found in the Student Handbook - http://roanoke.edu/Current_Students/Student_Handbook/Campus_Services_and_Student_Resources.htm. Entry to the Bast Center, Belk Fitness Center, Tennis facility, Fintel Library Study Lab and Lucas Language Lab are controlled by electronic card access.
Roanoke College has an automated work order procedure to ensure that repairs and maintenance related to safety and security are completed in a timely fashion. Repairs such as burned-out lights, missing window screens, or broken locks should be reported to a Residence Life or Campus Safety staff member. Work orders for repairs can also be submitted through a form on the Roanoke College Web Page. Physical Plant staff is on call for emergency repairs after normal business hours and can be reached by calling 375-2310 or 375-2500.
Alcoholic Beverage Regulations
Roanoke College does not encourage the use of alcoholic beverages by students nor does it condone violation of applicable State laws or College policies. Students of legal age (21) may consume alcoholic beverages in the privacy of their rooms and at registered social events at which the College has approved alcohol. Individuals who consume alcoholic beverages are responsible for their own behavior. Regardless of a student's age, alcoholic beverages are not permitted in freshman residence halls or in freshmen rooms of mixed class residence halls. Students violating College policies regarding alcohol are subject to campus disciplinary action with sanctions ranging from fines and community restitution to dismissal from the College. In addition to disciplinary action, student violators may be criminally charged. See the Student Handbook - http://roanoke.edu/Current_Students/Student_Handbook/Campus_Services_and_Student_Resources.htm, for details.
College employees are expected to follow college alcohol policies consistent with State law. For details, see Section 5.8, "Policy Statement on Substance Abuse," in the Staff Handbook; Section 2.98, "Policy Statement on Substance Abuse," in the Faculty Handbook. Employees violating College policies are subject to disciplinary action.
Possession, use, manufacturing and/or distribution of illegal drugs, drug paraphernalia containing drug residue and other controlled substances are violations of the Student Conduct Code. Any member of the campus community found violating this policy is subject to severe disciplinary action, including dismissal from College. In addition, such individuals are subject to criminal prosecution. In these matters, the College fully cooperates with law enforcement officials including the Salem Police, Virginia State Police and the U.S. Postal Inspector's Office. The names of students involved in illegal drug offenses are reported to the appropriate law enforcement agency. For details, see the Illegal Drug and Controlled Substance Policy - http://roanoke.edu/Current_Students/Student_Handbook/College_Policies_/Illegal_Drug_and_Controlled_Substance_Policy_.htm in the Student Handbook. A Policy Statement on Substance Abuse, is also available in the Faculty Handbook, Section 2.98 - http://roanoke.edu/A-Z_Index/Human_Resources/Staff_Handbook/Appendices.htm.
Sexual Misconduct Policy
Roanoke College recognizes the seriousness of sexual violence, relationship violence and stalking in any form, including sexual assault and rape. Sexual violence includes a range of behaviors in which an act of a sexual nature is taken against another person without his or her consent or when he or she is unable to consent. Acts of this nature violate College policy.
Consent Defined: Consent is informed, freely and actively given and mutually understandable words or actions that indicate a willingness to participate in mutually agreed-upon sexual activity. Consent is mutually understandable when a reasonable person would consider the words or actions of the parties to have manifested a mutually understandable agreement between them to engage in certain conduct with each other. Consent cannot be gained by ignoring or acting in spite of the objection of another.
Consent cannot be inferred from:
- Silence, passivity, or lack of resistance alone;
- A current or previous dating or sexual relationship alone (or the existence of such a relationship with anyone else) Attire;
- The buying of dinner or the spending of money on a date; or
- Consent previously given (i.e., consenting to one sexual act does not imply consent to another sexual act).
Consent may never be given by:
- Minors, even if the other participant did not know the minor's age;
- Mentally disabled persons, if their disability was reasonably knowable to a sexual partner who is not mentally disabled; or
- Persons who are incapacitated (whether as a result of drugs, alcohol or otherwise), unconscious, asleep or otherwise physically helpless or mentally or physically unable to make informed, rational judgments. The use of alcohol or drugs does not diminish one's responsibility to obtain consent and does not excuse conduct that constitutes Sexual Misconduct under College policies.
If at any time during a sexual act any confusion or ambiguity is or should be apparent on the issue of consent, it is incumbent upon each individual involved in the activity to stop and clarify the other's willingness to continue and capacity to consent. Neither party should make assumptions about the other's willingness to continue.
Persons who make a complaint and those who are responding to complaints have the following Rights:
- The option to notify law enforcement;
- The option to have another member of the College community present during interviews that are part of a College initiated investigation;
- To be notified of counseling and support services available;
- To be notified of options to change academic, living or work assignments
- Issuance of a "No Contact" order
|Roanoke College Campus Safety
Roanoke College Counseling Center
Roanoke College Student Health Services
Roanoke College Title IX Coordinator
Roanoke College Chaplain's Office
Roanoke College Residence Life
Salem Police Department
|* Sexual Assault Counseling & Assistance (SARA)||540-981-9352|
|* Off-campus organization|
Reporting Procedures for Sexual Misconduct including Rape, Sexual Assault, Relationship Violence and Stalking:
Any person who believes they may have been the victim may contact any of the support services to report a crime listed above and also found in the Roanoke College Sexual Misconduct policy. Due to the sensitive nature of these types of crimes the complainant may disclose sometime after the incident. The victim is nonetheless encouraged to contact any of the support services to report the incident as soon as possible. Incidents reported to appropriate departments at Roanoke College will be addressed promptly and treated as discreetly as possible.
Individuals may file a complaint directly with outside law enforcement agencies (e.g., the Salem Police Department) by dialing 911. The Roanoke College Campus Safety (540-375-2310) and Title IX
Coordinator (540-375-2262) will assist with making that report. The complainant may file a criminal complaint and also wish to pursue a College complaint simultaneously. A criminal matter does not exempt the College from conducting its own investigation.
Anyone wishing to file a complaint with campus officials may contact the following:
- Title IX Coordinator: Mrs. Cathy Dickerson, 540-375-2262, Room 210 College Hall, may be contacted Monday through Friday between the hours of 8:00 a.m. and 4:30 p.m. (Staff)
- Deputy Title IX Coordinator: Dr. Brian Chisom, 540-375-2592, Room 201 Alumni Gymnasium, may be contacted Monday through Friday between the hours of 8:00 a.m. and 4:30 p.m. (Students)
- Deputy Title IX Coordinator: Dr. Jennifer Berenson, 540-375-2204, Suite 110 College's Administration Building, may be contacted Monday through Friday between the hours of 8:00 a.m. and 4:30 p.m. (Faculty)
- Roanoke College Campus Safety Department: 540-375-2310, 9 N. College Avenue, 24/7.
- Campus Security Authorities (CSAs)
It is important to preserve evidence in these cases and victims are asked to contact assistance as soon as possible from a safe location, do not change clothes or bath after incident and seek medical attention.
Any Roanoke College investigation will consider the rights of all involved in the incident. Matters resulting in a Roanoke College Title IX investigation and subsequent hearing will be provided information on process. A Conduct Hearing Panel will use the "preponderance of the evidence rule" in determining the outcome of the case.
Sanctions resulting from a Roanoke College Title IX investigation may include, without limitation, withholding a promotion or pay increase, resigning employment, terminating employment, temporary suspension without pay, compensation adjustments, expulsion or suspension from the College, disciplinary probation, expulsion from campus housing, mandated counseling, and/or educational sanctions deemed appropriate be the hearing panel.
Roanoke College provides education and training to all students, faculty and staff regarding sexual assault, relationship violence, stalking, Title IX and Campus Security Authorities on an ongoing basis. The following are examples of such training:
- All First-Year students take an online courses, Alcohol.edu and Haven: Sexual Assault Prevention Educational programs prior to matriculation
- Take Back the Night, http://takebackthenight.org/
- The Clothesline Project, http://www.clotheslineproject.org/
- Walk a Mile in Her Shoes, http://walkamileinhershoes.org/
- Campus Safety Self-Defense for Women
- Title IX response
- Various speakers and programs presented throughout year for all students.
Campus Sex Crime Prevention Act
The federal Campus Sex Crimes Prevention Act requires institutions of higher education to issue a statement advising the College community where to obtain law enforcement agency information provided by the State concerning registered sex offenders. Sex offenders that are required to register in a state are mandated to provide notice of each institution of higher education in that state at which the person is employed, carries on a vocation or is a student. In Virginia, convicted sex offenders must register with the Sex Offender and Crimes Against Minors Registry maintained by the Virginia Department of State Police. Information concerning registered offenders may be disclosed to any person requesting information on a specific individual in accordance with the law. The Virginia State Police Web site has further information, and searches for information on offenders by location or name can be done electronically at: http://sex-offender.vsp.virginia.gov/
Criminal Offense Log
In accordance with the provisions of the Clery Act, a campus criminal offense log is maintained by the Office of Campus Safety. Interested persons can access this information at our Web page (www.roanoke.edu/safety/crimelog.pdf) or by coming to the office located at 9 North College Avenue during regular business hours.
Campus Crime Statistics
The statistical data reported for on-campus offenses and all discipline referrals are compiled from records maintained by the Campus Safety Office and the Student Life Office. Data for public property offenses is obtained from the Salem Police Department. The "Clery Act" defines the location categories used. "Non Residential" indicates the violation occurred on campus grounds or in buildings not used for student housing. "Residential" indicates it occurred in a College-owned residence hall. "Public Prop." is public property such as streets and sidewalks adjacent to the campus. "Non Campus" refers to any building or property located off campus and owned or controlled by a student organization officially recognized by the College. The criminal offenses are classified using the FBI's Uniform Crime Reporting System definitions. The reader should keep in mind that some crime victims may choose not to report offenses to campus or local law enforcement authorities and that violations listed may result in both arrest and disciplinary referral for the same offense. Other types of unacceptable conduct such as thefts and vandalism occur on college campuses. All criminal activity is detrimental to the College community, and strong measures including dismissal are taken against offenders.
FOR THE 2011 -2013 CALENDAR YEARS
Note: Intoxication or driving under the influence are not included
per the Clery Act reporting requirements.
* A drug law violation arrest (or criminal summons) of a student also results
in a disciplinary referral. However reporting requirements mandate statistical
counting only once.
Campus Safety Services
Campus Safety provides other non-emergency services to the College community and is a source of information about the campus facilities and available services. Please feel free to call the office at any time, day or night. All members of the College community are urged to take responsibility for their own and others' security and to report any offenses to Campus Safety personnel.
Important Telephone Numbers
Office of Campus Safety
Red Emergency Telephone
"0" from a campus telephone
Salem Police, Fire, and Rescue 911
Student Health Center 540-375-2286
Office of Student Affairs
VP & Dean of Students 540-375-2592
Associate Dean of Students 540-375-2592
Director of Residence Life 540-375-2308
Counseling Center 540-375-2302
Internet Address www.roanoke.edu