Annual Security Report 2013

A safe and secure campus is a high priority at Roanoke College. Community awareness and cooperation, along with the guidance and support of a well-trained, professional Campus Safety Staff, contributes to a positive learning environment. Please read this report which describes important information about Campus Safety and outlines your responsibilities as a member, or potential member, of our community.

Compilation and distribution of this report is mandated for all institutions participating in the financial aid programs under Title IV of the Higher Education Act of 1965.

Office of Campus Safety (375-2310)

The Office of Campus Safety, located in Bowman Hall, provides 24-hour-a-day security, law enforcement and safety services to the campus community. Officers have two-way radio communications and conduct foot, bicycle, and vehicle patrols of the campus grounds, academic and administrative buildings and residence halls. Certain areas of the campus are monitored by use of internet protocol (IP) cameras. Officers are appointed by the Circuit Court as Armed Special Conservators of the Peace with authority to make arrests on Roanoke College property. The College works closely with the City of Salem Police Department, which is located approximately four blocks from campus, and maintains two-way radio communications with the Salem Emergency Services Dispatcher. Campus Safety Officers receive law enforcement training at the Cardinal Criminal Justice Regional Academy and comply with the Virginia Department of Criminal Justice Services training standards. When the need arises, the Campus Safety personnel also work with the law enforcement agencies of other jurisdictions, including the Virginia State Police and Virginia Alcoholic Beverage Control Agents. Criminal offenses reported to Campus Safety are reported to the Salem Police via written report. Weekly communications between the command staff of both departments keeps the college aware of any offenses or arrests involving members of the college community.
More information about Campus Safety is available at our Web site -

Safety and Security Guidelines

We encourage all students, faculty, staff, and visitors to take an active role in their own safety and security while on campus. By following these guidelines, you can help maintain a safe environment for yourself and others at the College.

  • Walk in well-lighted and well-traveled areas after dark. Walk with a friend,
    or call Campus Safety for an escort.
  • Immediately report all suspicious persons, vehicles, or activities to the Office of Campus Safety.
  • Immediately report all crimes, security problems, or hazardous conditions
    to the Office of Campus Safety.
  • Subscribe to Maroon Alerts (text message alerts)
  • Keep yourself informed. Check e-mail, campus bulletin boards, Brackety-Ack (the student newspaper),
    and your campus mail for "Campus Safety Notices" that pertain to specific security conditions on campus.
    Take advantage of informational programs sponsored on campus.
  • Keep residence hall room doors locked at all times and do not loan them to unauthorized persons.
  • Keep your Maroon Card and room keys with you at all times.
  • Use the peephole in your door to screen visitors.
  • Do not prop open any locked exterior doors or leave ground-floor windows open.
  • Never study alone in an isolated area of a campus building.
  • Lock your car and secure valuables when using campus parking facilities.
  • Use bicycle racks located on campus, and lock your bicycle with a high-quality lock.
  • Become familiar with the red & blue Emergency Telephone and
    yellow  911 / Courtesy / Access Phone locations on campus.
  • Become familiar with the RC - Community Response Checklist for All Hazards.
  • Become familiar with Residence Life Policies and the "Student Conduct Code" of Roanoke College.
    Abide by them and encourage others to do so.
  • Know the emergency exits and locations of fire alarm pull stations and extinguishers in your building.
  • Lock offices when you are not present.


Safety and Security Awareness Programming

An informed campus community can significantly reduce the occurrence of crime on campus. Security procedures, crime prevention, substance use and abuse, fire safety and sexual assault are topics covered during new student orientation and in a number of programs throughout the academic year. The College Health Services Department sponsors alcohol and drug abuse educational programming. Residence Life Staff and student organizations such as athletic teams and Sexual Assault Response Team (SART) sponsor programs on related topics. Such programs are offered with the goal of helping members of the College community make responsible decisions concerning their safety and well being.


Emergency Notifications and Timely Warnings

Members of the College community are notified in a timely manner about security situations, crimes or emergencies that are considered to represent a threat to students and employees. There are two types of notifications and the notification systems are  tested annually.

Maroon Alerts is a multi-modal emergency notifications system that sends notifications via text message to cellular phones and other electronic devices and mediums. Notifications are sent upon confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of the college community. Weather closing and delays are also sent through the Maroon Alert System. Students, faculty and staff can enroll in the program at Maroon Alerts emergency information is also sent through the VOIP (Voice over Internet Protocol ) telephone system on campus. All campus office phones are VOIP and there are 78 VOIP phones located in classrooms and laboratories throughout campus. Both systems are tested on an annual basis. The Campus Safety Office, Dean of Student Affairs Office and the Public Relations Office can activate the Maroon Alert System.

Campus Safety Notices are sent through the use of campus wide e-mail for incidents or situations that do not pose an immediate threat but which require a timely notice in compliance with the Clery Act. Notices may also be made by campus mailings, announcements posted on bulletin boards and specially called residence hall meetings. The college Emergency Alerting System is tested annually. The Campus Safety Office also sends out Campus Safety Notices.


Emergency and Courtesy Telephones on Campus

Blue Light Emergency Phones are located at the following locations: One at the north end and one at the south end of the Hawthorne Road parking lot (P-21); one at the west side of New Hall and one on the east side, along the Athletic Quad sidewalk; one in the Lower Olin Hall parking lot (P-11); one in the parking lot at the end of Red Lane (P-22); one at the Elizabeth Campus Tennis facility (P-26) and one on the Elizabeth Campus Quad. These phones provide Direct Dial to the Office of Campus Safety, as well as 911.

Red emergency telephones are located throughout campus, inside the following buildings: Alumni Gym, Bast Athletic Complex, Fintel Library, Courthouse, as well as Life Science, Lucas, Miller, Olin, Trexler, and Trout Halls. The red phones provide direct contact with the Campus Switchboard during the day and the Safety Office during the evening. These phones are for emergencies or to request a campus escort.  

Yellow telephone boxes are located outside residence halls, and at the Belk Fitness Center. These phones can be used to call any campus number including the Safety Office. The courtesy phones also have an emergency button that, when pushed, dials 911 (Salem Police, Fire, and Rescue).

VOIP telephones are located in all offices and classrooms. These telephones can be used in emergencies to call for help or by the college for announcements.


How to Get Help, Report an Emergency, Report a Crime, Reporting a Missing Person

All emergencies, criminal acts, missing persons or questionable behavior should be reported immediately to the Office of Campus Safety, either in person or by telephone. Campus Safety can be reached by dialing 375-2310 or 375-2500; by dialing "0" on a College telephone or yellow Courtesy Phone; or by using a red or a blue Emergency Telephone located on campus. The Salem City Police, Fire, and Rescue can be reached by dialing 911.


Silent Witness Program

Community members wishing to remain anonymous and report information about criminal acts or suspicious activities on campus can do so by using the " Silent Witness Program " found on the Campus Safety Web page at An individual using the program supplies information on an electronic form. The confidential information is then routed via e-mail to the campus safety office for follow-up investigation or appropriate action.


Students in Emotional Distress

Students who know someone that maybe experiencing emotional distress or may be experiencing it themselves can get help from the College Counseling Center at 375-2302. In situations where immediate help is needed, please contact the Office of Campus Safety at 375-2310 and an officer will respond and assist the person in contacting the college counselors.


Missing Persons

The college's missing student notification policy and procedure is found in  Student Handbook.  During each academic registration period students are provided an opportunity to record information in their college file for a "missing person contact" as well as their emergency contact.

A student may be considered to be a "missing person"  if the person's absence from campus is contrary to his/her usual pattern of behavior and unusual circumstances may have caused the absence. Such circumstances could include, but not limited to, a report or suspicion that the person may be a victim of foul play, has expressed suicidal thoughts, is drug dependent, is in a life threatening situation, has been with persons who may endanger the student's welfare, or is overdue to return to campus and is unheard from after giving a specific return time to friends or family. Any student who may be missing should be reported to the Campus Safety Office immediately at 375-2310.

Escort Service

The Office of Campus Safety provides escort service to students, faculty, staff, and guests who want to be accompanied when walking across campus. This complimentary service is available 24 hours a day and can be obtained by calling 375-2310 or 375-2500.

Building Security

Campus buildings are patrolled on a regular basis by Campus Safety. Most academic buildings are locked at midnight. Residence Life staff have duty hours in residence halls and routinely check these buildings.

Doors to residence halls are locked 24 hours. Residential students are issued an exterior door key or access card to their building and a room key. Propping open a locked door is a serious violation of the conduct code and should be reported immediately. Visitation hours for various residence halls, as well as other Residence Life policies, can be found in the Student Handbook. Entry to the Bast Center, Belk Fitness Center, Tennis facility, Fintel Library Study Lab and Lucas Language Lab are controlled by electronic card access.

Roanoke College has an automated work order procedure to ensure that repairs and maintenance related to safety and security are completed in a timely fashion. Repairs such as burned-out lights, missing window screens, or broken locks should be reported to a Residence Life or Campus Safety staff member. Work orders for repairs can also be submitted through a form on the Roanoke College Web Page. Physical Plant staff is on call for emergency repairs after normal business hours and can be reached by calling 375-2310 or 375-2500.

Alcoholic Beverage Regulations

Roanoke College does not encourage the use of alcoholic beverages by students nor does it condone violation of applicable State laws or College policies. Students of legal age (21) may consume alcoholic beverages in the privacy of their rooms and at registered social events at which the College has approved alcohol. Individuals who consume alcoholic beverages are responsible for their own behavior. Regardless of a student's age, alcoholic beverages are not permitted in freshman residence halls or in freshmen rooms of mixed class residence halls. Students violating College policies regarding alcohol are subject to campus disciplinary action with sanctions ranging from fines and community restitution to dismissal from the College. In addition to disciplinary action, student violators may be criminally charged. See the Student Handbook, for details.

College employees are expected to follow college alcohol policies consistent with State law. For details, see Section 5.8, "Policy Statement on Substance Abuse," in the Staff Handbook; Section 2.98, "Policy Statement on Substance Abuse," in the Faculty Handbook. Employees violating College policies are subject to disciplinary action.

Drug Policy

Possession, use, manufacturing and/or distribution of illegal drugs, drug paraphernalia containing drug residue and other controlled substances are violations of the Student Conduct Code. Any member of the campus community found violating this policy is subject to severe disciplinary action, including dismissal from College. In addition, such individuals are subject to criminal prosecution. In these matters, the College fully cooperates with law enforcement officials including the Salem Police, Virginia State Police and the U.S. Postal Inspector's Office. The names of students involved in illegal drug offenses are reported to the appropriate law enforcement agency. For details, see  the "Illegal Drug and Controlled Substance Policy," and the "Policy Statement on Substance Abuse," in the Student Handbook.  A "Policy Statement on Substance Abuse," is also available in the Faculty Handbook, Section 2.98.

Sexual Misconduct Policy

Roanoke College recognizes the seriousness of inappropriate sexual behavior. Incidents of sexual misconduct, including rape, sexual battery and other similar offenses, whether forcible or non-forcible, are violations of the "Student Conduct Code" of Roanoke College. Educational programs for prevention of sexual assault are conducted on a regular basis for both men and women. Members of SART, a support and resource group sponsored by the Student Health Services Department, take an active part in educational programming. The Sexual Assault, Awareness and Education Handbook is provided to all new students, each Fall.

Victims of sexual offenses are strongly encouraged to examine all options available to them. These include reporting and filing disciplinary charges through the College as well as reporting and filing criminal and/or civil charges through the local judicial system. College personnel will assist a student in notifying authorities if requested. Offenses can be reported to the Office of Campus Safety, the Student Health Center, a member of the Residence Life staff or the Salem Police Department. Victims wishing to confidentially report an offense for inclusion in the annual security report should contact the Student Health Services. It is important that a victim preserve physical evidence of a criminal offense. After an alleged offense has occurred, the victim should not change clothes, clean up or bathe and should seek medical attention as soon as possible.

The Roanoke College Counseling Center at 375-2302 and Student Health Services at 375-2286 provide on-campus emotional support and counseling to victims. Sexual Assault Response Awareness (SARA) is an off-campus support and counseling organization and can be reached at 345-7273. The local Rape Crisis Hotline is 981-9352.

Upon request, the College will make every effort to change a victim's academic and housing situation after an alleged sexual offense. Should disciplinary action be initiated as a result of an alleged offense, the accuser and the accused are entitled to have other members of the campus community present during a disciplinary hearing. The accuser and accused will be informed of the outcome of any College disciplinary proceeding that results from an alleged sexual offense. College sanctions for a student found responsible of committing a sexual offense can range up to suspension or expulsion from the College.

More detailed policies and procedures concerning sexual misconduct can be found in "Sexual Misconduct Policy," and the "Student Conduct Code" of the Roanoke College Student Handbook.

Campus Sex Crime Prevention Act

The federal Campus Sex Crimes Prevention Act requires institutions of higher education to issue a statement advising the College community where to obtain law enforcement agency information provided by the State concerning registered sex offenders. Sex offenders that are required to register in a state are mandated to provide notice of each institution of higher education in that state at which the person is employed, carries on a vocation or is a student. In Virginia, convicted sex offenders must register with the Sex Offender and Crimes Against Minors Registry maintained by the Virginia Department of State Police. Information concerning registered offenders may be disclosed to any person requesting information on a specific individual in accordance with the law. The Virginia State Police Web site has further information, and searches for information on offenders by location or name can be done electronically at:


Criminal Offense Log

In accordance with the provisions of the Clery Act, a campus criminal offense log is maintained by the Office of Campus Safety. Interested persons can access this information at our Web page ( or by coming to the office located in Bowman Hall during regular business hours.


Campus Crime Statistics

The statistical data reported for on-campus offenses and all discipline referrals are compiled from records maintained by the Campus Safety Office and the Student Life Office. Data for public property offenses is obtained from the Salem Police Department. The "Clery Act" defines the location categories used. "Non Residential" indicates the violation occurred on campus grounds or in buildings not used for student housing. "Residential" indicates it occurred in a College-owned residence hall. "Public Prop." is public property such as streets and sidewalks adjacent to the campus. "Non Campus" refers to any building or property located off campus and owned or controlled by a student organization officially recognized by the College. The criminal offenses are classified using the FBI's Uniform Crime Reporting System definitions. The reader should keep in mind that some crime victims may choose not to report offenses to campus or local law enforcement authorities and that violations listed may result in both arrest and disciplinary referral for the same offense. Other types of unacceptable conduct such as thefts and vandalism occur on college campuses. All criminal activity is detrimental to the College community, and strong measures including dismissal are taken against offenders.



   *   A drug law violation arrest (or criminal summons) of a student also results in a disciplinary referral. 
However reporting requirements mandate statistical counting only once. 

       Note:Intoxication or driving under the influence are not included per the
                  Clery Act reporting requirements.

Campus Safety Services

Campus Safety provides other non-emergency services to the College community and is a source of information about the campus facilities and available services. Please feel free to call the office at any time, day or night. All members of the College community are urged to take responsibility for their own and others' security and to report any offenses to Campus Safety personnel.

Important Telephone Numbers

Office of Campus Safety
Red Emergency Telephone
"0" from a campus telephone

Salem Police, Fire, and Rescue 911
Student Health Center 375-2286

Office of Student Affairs
VP & Dean of Students 375-2592
Associate Dean of Students 375-2592
Director of Residence Life and Housing 375-2308
Counseling Center 375-2302
Internet Address