IL Program Assistant

Two Adults

All International IL travel courses and most domestic courses will travel with two adults, either two instructors or one instructor and a program assistant.  In cases where there is sufficient on-site support, a program assistant may not be necessary for domestic travel.  Instructors of domestic courses may request a waiver of the program assistant requirement by providing a justification in writing to the IL Director by June 30. Requests for waivers should address the specific circumstances of the course.

If two instructors are traveling together, whether teaching the same or different courses, no program assistant is normally needed. If instructors believe that a third adult is needed due to safety, cultural, language, or other issues, they may request an exception from the IL Director by June 30.  Such requests must be in writing and be justified by specific circumstances of the course.

Program Assistants

The Program Assistant is primarily a logistical assistant and second responsible adult to help the instructor in case of emergencies.  Duties might include the following:

  • budget and currency, payments to vendors, receipts, accounts kept, etc
  • counseling students on culture, behavior, adjustment, transport, language, etc
  • planning for group travel, accommodation, roommates, meals, excursions, etc.
  • emergency procedures, liaise with police, embassy, physicians, program provider, maintain cell phone, etc.
  • assistant group leader, participate in decision-making, lead small groups, help students to stay on target w/r/to travel and study
  • all non-instructional support for the course, from departure through return to US

Criteria for selecting a program assistant are at the discretion of the instructor but should include these considerations: resourcefulness, maturity, highly developed sense of responsibility, traveling experience (preferably in host country), proficiency in local language, ability to handle physical requirements of the course and to assist others in doing so, ability to conform to laws of the host country (for example, minimum driving age of 21), patience, congeniality, ability to work well with students, sense of humor.

The program assistant must be identified by December 1. A description of the assistant's duties and the assistant's signed agreement are due by December 1. The program assistant's expenses (including travel, accommodations, three meals a day, venue admissions, and other expenses necessary to carry out his or her responsibilities) are to be paid from the course fee charged to students.

Stipends for Program Assistants

Program assistants who are regular RC employees may receive a stipend from the Intensive Learning program to acknowledge their active management of the trip along with the lead instructor.  This does NOT come from the student course fee.

Two levels of support are available for program assistants for international travel courses:

  • Stipend of $l,500 for Roanoke College faculty who are initially listed as instructors but cannot receive teaching credit (TCU) due to low enrollment in the course. 
  • Stipend of $75/day (up to a maximum of $1,000) for all other Roanoke College faculty or staff who serve as program assistants. 

Two levels of support are also available for program assistants for domestic travel courses:

  • Stipend of $1000 for Roanoke College faculty who are initially listed as instructors but cannot receive teaching credit (TCU) due to low enrollment in the course.
  • Stipend of $60 per day (up to a maximum of $800) for all other Roanoke College faculty or staff who serve as program assistants. 

The Director of Intensive Learning determines the amount of the stipend. 

Non-RC personnel may also be selected to go on the trip with the duties of program assistant, for which they would receive full benefits (flight, meals, room, etc); however, they would not receive a stipend.