Roanoke College

Article III

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The Executive Council

Section 1. General Powers: The Executive Council shall have full authority to administer the affairs of this association, subject to review by the members at the next annual meeting following action taken by the Executive Council.

Section 2. Membership:

A. The following persons shall constitute the membership of the Executive Council:

  1. President, Vice-President and Secretary of the Alumni Association.
  2. One (1) to ten (10) persons who shall be members of the association selected by the Nominating Committee and approved by the Executive Council.
  3. The four (4) standing committee chairpersons and Steering Committee Chairperson from each Chapter.
  4. Immediate past President of the Executive Council
  5. Roanoke Fund Chairperson
  6. Hall of Fame Chairperson
  7. One (1) Honor Guard representative.

B. Ex-officio members: Ex-officio members of the Executive Council shall be the Director of Development, Vice-President for Resource Development, and the Roanoke College President. Ex-officio members shall have no vote in the Executive Council matters.

C. Resignation and Removal: Any member of the Executive Council may resign at any time by giving written notice to the Executive Council, President or Secretary. Unless otherwise specified in such written notice, such resignation shall be effective upon receipt thereof by the Executive Council or such officer, and the acceptance of such resignation shall not be necessary to make it effective.

Any Executive Council member may be removed for cause by action of the majority of the Executive Council.

D. Vacancies: Any vacancy in the Executive Council may be filled for the unexpired term by the affirmative vote of the remaining members of the Executive Council.

Section 3. Meetings:

A. Regular Meetings: Regular meetings of the Executive Council shall be held once each year during Roanoke College’s annual Alumni Weekend.

B. Special Meetings: Special meetings of the Executive Council may be called by or at the request of the President or the written request of any four (4) members of the Executive Council submitted to the Secretary.

C. Notice: Written notice stating the place, date and hour of the meeting and in the instance of special meetings, the purpose or purposes for which the meeting is called, shall be given not less than ten (10) days prior to the date of a regular meeting, or fourteen (14) days prior to the date of the special meeting, either personally or by mail, by or at the direction of the President or Secretary.

Section 4. Quorum: Three Executive Council members present in person and entitled to vote shall constitute a quorum for the transaction of business. The act of the majority of the Executive Council members present at the meeting at which a quorum is present shall be the act of the Executive Council.