Area Alumni Association Chapters
Section 1. Establishment of Chapters: Upon the recommendation of the Roanoke College Director of Development and approval of the Executive Council, an alumni chapter (“Chapter”) for a specific region shall be established to further the mission of the Association in that region. In determining whether or establish a Chapter, the interest and number of alumni in the region necessary to organize, manage and support Association activities should be considered. The Alumni Executive Council with recommendation of the Alumni Office, shall grant a specific geographic area the official status as an alumni chapter provided there are sufficient numbers of alumni in the area to organize and manage activities as set out by the Alumni Executive Council and support such activities and events.
Section 2. Chapter Membership: Any person meeting the requirements for membership in the Association and having residency or an extended visit in the Chapters region may be a member of such Chapter. Ex-officio members shall be the Roanoke College Director of Development, and Roanoke College Development and Admissions staff to the region.
Section 3. Chapter Steering Committee: The Chapter Steering Committee (“Steering Committee”) shall be the chapter adjunct of the Executive Council and shall act as the Chapters’ executive body. The Steering Committee shall be the executive body of the chapter and carry out the goals of the Alumni Executive Council for the Roanoke College Alumni Association. The committee shall consist of up to 10 alumni led by a chair selected by its members and approved by the Alumni Executive Council. The Chair shall serve a three-year term. A secretary shall be appointed by the chair and be responsible for forwarding minutes of chapter meetings to the Alumni Office for approval, dissemination, and recordkeeping.
A. Members: The members of the Steering Committee shall consist of Chapter members who are also chair persons of Chapter standing committees as set out herein, plus any additional Chapter members for a maximum of fifteen (15) persons. Such additional members shall be selected by the Director of Development and approved by the Executive Council.
B. Number & Tenure: Steering Committee members shall serve for a term of three (3) years, and can be renewable.
C. Meetings: The Steering Committee shall meet at least once a year in each respective chapter area as directed by the goals of the Executive Council.
D. Notice: Written notice stating the place, date and hour of the meeting and in the instance of special meetings, the purpose or purposes for which the meeting is called, shall be given not less than ten (10) days prior to the date of a regular meetings, or fourteen (14) days prior to the date of a special meeting, either personally or by mail, by or at the direction of the Roanoke College Director of Development through the Chapter Secretary or Steering Committee Chairperson.
E. Chairman: The Steering Committee Chairman (“chapter chair”) shall be selected by the Nominating Committee, subject to approval of the Executive Council.
F. Quorum: Three members of the Steering Committee, present in person and entitled to vote, shall constitute a quorum of a meeting of the Steering Committee.
Section 4. Chapter Standing Committees: Upon a recommendation from the Roanoke College Director of Development, the Steering Committee shall appoint the following standing committees: (1) Admissions (2) Career Development & Alumni Networking (3) Events (4) Roanoke Fund.
A. Chairpersons: Chairpersons of the Standing Committees shall serve as chairperson for a term of three years.
B. Meetings: Admissions, Career Development & Alumni Networking, and Roanoke Fund standing committees shall meet as directed by the Director of Development and the Director of Admissions. The Events standing committee shall meet as requested by the Director of Development. These standing committees will report at each full steering committee meeting.
Section 5. Chapter Officers:
A. The Chapter Steering Committee Chairman shall have the duties at the Chapter level that the president has at the Executive Council level.
B. The Chapters may also have a Vice-Chairman appointed like the Chairman whose duties at the Chapter level will be akin to the duties of the Vice President at the Executive Council level.
C. Chapter Secretary: The Chapter Secretary shall (a) keep the minutes of the Steering Committee and send report to Director of Development.
Section 6. Resignation: Any committee member or officer may resign at any time by giving written notice to the Steering Committee Chairman, or the Chapter Secretary. Unless otherwise specified in such written notice, such resignation shall be effective upon receipt thereof by the Steering Committee or such officer, and the acceptance of such resignation shall not be necessary to make it effective.
Section 7. Removal: Any committee member or Chapter officer may be removed with or without cause at any time whenever the Steering Committee, after consultation with and approval by the Roanoke College Director of Development, shall consider that the best interests of the Association would be served.