Area Alumni Association Clubs
Section 1. Establishment of Clubs: Upon the recommendation of the Roanoke College Director of Development and approval of the Executive Council, an alumni club (“Club”) for a specific region shall be established to further the mission of the Association in that region. In determining whether or establish a Club, the interest and number of alumni in the region necessary to organize, manage and support Association activities should be considered as well as its regional boundaries and solid core of regional volunteers. The Club must be established and proven to sustain activity in support of the mission of the College and the Association before it can be voted into Chapter status by the Executive Council. The Alumni Executive Council with recommendation of the Alumni Office, shall grant a specific geographic area the official status as an alumni club provided there are sufficient numbers of alumni in the area to organize and manage activities as set out by the Alumni Executive Council and support such activities and events.
Section 2. Club Membership: Any person meeting the requirements for membership in the Association and having residency or an extended visit in the Club region may be a member of such Club. Ex-officio members shall be the Roanoke College Director of Development, and Roanoke College Development and Admissions staff to the region.
Section 3. Club Steering Committee: The Club Steering Committee (“Steering Committee”) shall be the club adjunct of the Executive Council and shall act as the Club’s executive body. The Steering Committee shall be the executive body of the club and carry out the goals of the Alumni Executive Council for the Roanoke College Alumni Association. The committee shall consist of up to 10 alumni led by a chair selected by its members and approved by the Alumni Executive Council. The Chair shall serve a three-year term. A secretary shall be appointed by the chair and be responsible for forwarding minutes of chapter meetings to the Alumni Office for approval, dissemination, and recordkeeping.
A. Members: The members of the Steering Committee shall consist of Club members who are also chair persons of Club standing committees as set out herein, plus any additional Club members for a maximum of fifteen (15) persons. Such additional members shall be selected by the Director of Development and approved by the Executive Council.
B. Number & Tenure: Steering Committee members shall serve for a term of three (3) years, and can be renewable.
C. Meetings: The Steering Committee shall meet at least once a year in each respective club area as directed by the goals of the Executive Council.
D. Notice: Written notice stating the place, date and hour of the meeting and in the instance of special meetings, the purpose or purposes for which the meeting is called, shall be given not less than ten (10) days prior to the date of a regular meetings, or fourteen (14) days prior to the date of a special meeting, either personally or by mail, by or at the direction of the Roanoke College Director of Development through the Chapter Secretary or Steering Committee Chairperson.
E. Chairman: The Steering Committee Chairman (“club chair”) shall be selected by the Nominating Committee, subject to approval of the Executive Council and will serve as a member-at-large on the Executive Council
F. Quorum: Three members of the Steering Committee, present in person and entitled to vote, shall constitute a quorum of a meeting of the Steering Committee.
Section 4. Club Standing Committees: Upon a recommendation from the Roanoke College Director of Development, the Steering Committee shall appoint the following standing committees: (1) Admissions (2) Career Development & Alumni Networking (3) Events (4) Roanoke Fund.
A. Chairpersons: Chairpersons of the Standing Committees shall serve as chairperson for a term of three years.
B. Meetings: Admissions, Career Development & Alumni Networking, and Roanoke Fund standing committees shall meet as directed by the Director of Development and the Director of Admissions. The Events standing committee shall meet as requested by the Director of Development. These standing committees will report at each full steering committee meeting.
Section 5. Club Officers: The Clubs will have a Chair, may have a Vice Chair and will have a secretary whose duties at the Club level will be akin to the Chapter Chairs, Vice Chairs and Secretaries.
Section 6. Resignation: Any committee member or officer may resign at any time by giving written notice to the Steering Committee Chairman, or the Club Secretary. Unless otherwise specified in such written notice, such resignation shall be effective upon receipt thereof by the Steering Committee or such officer, and the acceptance of such resignation shall not be necessary to make it effective.
Section 7. Removal: Any committee member or Club officer may be removed with or without cause at any time whenever the Steering Committee, after consultation with and approval by the Roanoke College Director of Development, shall consider that the best interests of the Association would be served.