Roanoke College

Individual Room Policies

Back

DAMAGES 
Residents are responsible for damages they cause in their rooms and to their room furnishings. For shared room items and space, roommates will divide the cost of repair or replacement equally, unless one roommate accepts full responsibility in writing. When damage occurs in common areas, lounges, stairwells, etc, the responsible residents will share the cost equally. In cases where the responsible party cannot be identified, the College reserves the right to bill all floor/hall residents as appropriate. Damages should be reported to a Residence Life and Housing staff member specifically an RA or GRM, in a timely manner.

ELECTRICAL APPLIANCES 
Electrical appliances have the potential to be hazardous if misused or not kept in proper repair and should always be used with caution and supervision. Appliances should be UL approved and have an automatic shut off system whenever available (coffee makers, curling irons, irons, etc.) The following appliances may not be used in the residence halls: a. sun lamp/tanning bed b. broiler/toaster oven c. electric fry pan d. refrigerators larger than 3.9 cubic feet (with the exception of apartment and common area kitchens) e. microwave ovens with greater than 900 watts f. halogen lamp g. lava lamp h. multi-colored floor lamp i. any appliance with an open flame or open coil or heating element  

FIRE SAFETY 
The following fire safety guidelines must be followed to help ensure fire safety and to be in compliance with local and state fire codes. Infractions may result in disciplinary action and removal of the prohibited item(s):

a. nothing (e.g., tapestries, fishnets, posters, etc.) may be hung from or attached to ceilings or other horizontal surfaces above the head;
b. nothing may be hung or draped over electrical outlets, smoke detectors, lamps, or other items with the potential to ignite the item through excessive heat exposure;
c. nothing may be hung from sprinkler pipes, or within 18" of any sprinkler head;
d. electrical outlets and extension cords may not be overloaded;
e. all extension cords must be UL (Underwriter Laboratory) certified and should not run across open areas of the floor. Extension cords used for refrigerators and air conditioners must be of the heavy-duty type with circuit breakers;  
f. surge protectors should be UL approved. Instead of extension cords, use surge protectors for multiple plugs. Surge protectors should not be linked to other surge protectors or be placed underneath carpets;
g. the smoke detector battery must remain in the smoke detector. In the event the battery needs replacing, residents should contact a Residence Life and Housing staff member immediately;
h. burning candles, oil lamps, and/or incense is prohibited in residence hall rooms or common areas. Birthday candles on cakes and candles necessary for the observation of religious holidays may be burned with prior approval of the Area Coordinator and under supervision of a Residence Life and Housing staff member;
i. lava, halogen, and multi-colored floor lamps are prohibited in residence hall rooms or common areas;
j. flammable materials or equipment that contains flammable materials (such as camping stoves, lanterns, etc.) may not be stored in residence halls;
k. live Christmas trees or wreathes are not allowed in residence halls;    
l. strung lights and electrical apparatus must be removed from all flammable materials and may not be hung across open areas;
m. strung lights should be in good repair; Cords with frayed insulation or taped repairs are prohibited;
n. keep room clear of fire hazards that are created through the accumulation of potentially flammable materials such as newspapers, magazines, boxes, cigarette butts, etc.;
o. it is the responsibility of residents to become familiar themselves with the location of all building exits, smoke detectors, fire extinguishers, and fire alarm pull stations;
p. residents should familiarize themselves with fire safety policies and exit procedures, and always cooperate with staff conducting fire drills or dealing with actual fire emergencies.

FURNITURE 
Residents are responsible for the damage, loss or theft of their room furniture.  Residents may bring in additional furniture but the College does not offer storage of any room furniture. Residents may not "swap" College-provided furnishings with other residents. Under no circumstances may residence room furniture be placed in the hallways or common areas. Unidentified furniture will be removed and any student missing room furniture will accumulate fines at the end of the year. Charges may be assessed at any time during the year for furniture that is missing or has been moved without approval from the Residence Life and Housing staff. At check-out, room furniture should be returned to original positions.

Furniture designed for the purpose of indoor use should not be placed in outside areas. Furniture belonging to the College may not be removed from lounges. Additionally, all other College furnishings must remain in its assigned locations. 

INDIVIDUAL ROOMS
Students are not permitted to remove College-issued furniture from their rooms. Furniture and other items must be arranged in such a way so that a clear path from the bed to the door is maintained. Individual rooms must be maintained in a safe and sanitary manner. To reduce the risk of fire, residents may not allow an excessive amount of combustible material (cardboard, paper, wood, etc.) to accumulate in their rooms. Residents must refrigerate perishable food items and store non-perishables in sealed containers. Occupants of a room not meeting this standard, as determined by the Residence Life and Housing , Campus Safety, and/or Maintenance staffs, will be given a designated period of time to correct the situation. Disciplinary action may be taken if the situation is not corrected within the designated time. Room doors must be kept free of any writing or other damages. Memo boards may be put on doors as long as they are removed at the end of the year. Nothing should be put on room doors that will create a fire hazard, or cannot be removed by the residents of the room. All items must be removed from the door before vacating the room. Inspections will be made of each residence hall on a regular basis and as needed. Please let the staff members in your hall know if there is anything the College can do to help you maintain your room.  

GUESTS 
Residents may host student or non-student guests overnight in their rooms with the expressed permission of their roommates. In designated residence halls, overnight guests of the opposite sex are prohibited and must vacate between the hours of 3 am and 10 am. Residents are afforded this privilege with the understanding they will make responsible decisions regarding their behavior, which includes respecting the rights of roommates and other hall residents. Roommates or other hall residents who believing their rights are being violated or they are being imposed upon should first discuss the matter with the other party. If this does not lead to a resolution of the problem, residents should contact their RA or AC. Residents should inform their RA/GRM when they plan to have overnight guests. Residents are responsible and accountable (including disciplinary action, restitution, etc) for their guests' behavior while on College property or at College-sponsored events. Guests may not stay in any residence hall room for more than 3 days and 2 nights without permission from the Residence Life and Housing staff. Residents must seek approval from the Residence Life and Housing staff prior to hosting a minor. Residence Hall common areas are not available as sleeping space.

PETS
Pets or animals, other than fish kept in suitable tanks not exceeding 10 gallons, are prohibited. When considering whether to keep fish, residents should be aware that during break periods residence halls are closed and feeding may be disrupted.

ROOM RESPONSIBILITY 
The occupants of each residence hall room are responsible for all activities taking place in their room, whether they are present or not. They are also responsible for any items found in the room.

WINDOWS 
Placing or permitting objects to rest or hang from the exterior of individual residence hall room windows is prohibited. Objects or materials displayed on the interiors of windows should be in good taste and not offensive to others. Curtains or other items displayed in window interiors must be made of flame-resistant materials.