Terms and Conditions for On Campus, Off Campus, and Intensive Learning Term Living

PART 1. Terms and Conditions for On Campus Living

PART 2.  Terms and Conditions for Off campus Living

PART 3.  Terms and Conditions for Intensive Learning Term Living

 

PART 1. Terms and Conditions for On Campus Living

Campus Residency Requirements:

As a residential college, Roanoke students are required to live on campus, space permitting, during their full four years as a student, unless they meet one or more of the following criteria:

  1. have lived in the Roanoke Valley area (within 30 miles of campus) for at least six months preceding the date of first enrollment;
  2. are married;
  3. live with parents, grandparents, or siblings who live in the Roanoke Valley area;
  4. are 23 years old (before the beginning of the term they desire to live off campus);
  5. are a military veteran;
  6. are enrolled part-time (students who claim off campus status due to part-time enrollment and who return to full-time status during the current or a subsequent semester, will be charged the current room and board rate);
  7. have received and accepted prior approval by the Residence Life and Housing staff and are currently living off-campus.

Part-time students may reside on campus, under certain circumstances, if space permits.  Students who drop to part-time status during a term are not permitted to live on campus without approval from the Residence Life and Housing staff. 

The College reserves the right to deny campus housing to any student for just cause, as determined by the Residence Life and Housing staff.

Housing Regulations:

  1. It is the responsibility of the student to become familiar and comply with all regulations as contained in the Roanoke College Student Handbook.  Particular note is made of the following:
  2. Individual rooms must be maintained in a safe and sanitary manner.
  3. Smoking is not permitted in Roanoke College Residence Halls.
  4. Students are expected to respect the rights and property of other members of the College community, and to engage in behavior that is consistent with the mission of the institution.
  5. A charge of $50 per day may be assessed for those students staying in the halls after closing, or returning before opening without permission from the Residence Life and Housing staff.
  6. Rooms in residence halls, with the exception of Afton, Catawba, and Elizabeth Halls, and the apartments in New Hall are rented only for those periods of time when the College is in regular session.  Summer school housing is only provided for times when summer school is in session.  With the exception of Afton, Catawba, and Elizabeth Halls students may not stay in the residence halls during fall, Thanksgiving, winter, or spring breaks; the time period between hall closing at the end of the spring term and the start of summer term; the time period between hall closing at the end of summer term and the start of fall term; the time period between hall closing at the end of the spring term and the start of the intensive learning term; and the time period between hall closing at the end of the intensive learning term and the start of summer session without the approval of the Residence Life and Housing  staff.   Residents of Catawba and Afton Halls who return to those halls for a subsequent academic year, may remain in their rooms during the summer period, whether enrolled or not, in exchange for rent in the amount to be determined on an annual basis. Student's belongings must be removed from all residence hall rooms at the end of each spring term, each intensive learning term, and at the end of the second summer session, as applicable.  At the end of each term resident students must leave 24 hours after their last exam. 
  7. Authorized College officials may enter and/or search residents' rooms at any time for the purpose of conducting College business or in the event of an emergency. To ensure compliance with College policies, the Student Conduct Code, Residence Life and Housing policies, and fire safety guidelines, room inspections by College personnel are made regularly and may be made at any time, with or without notice. Residents need not be present during room entry, inspections, or searches. Unauthorized or illegal items found during an entry, inspection, or search may be confiscated. Additionally, law enforcement agencies are notified of criminal offenses that are discovered during room entry, inspections, or searches.
  8. All residents are issued a room key and an exterior door key or access card.   A $25 fee per key or access card will be charged for keys/ access cards that are lost or not returned.  All keys/access cards remain the property of the College and are not to be duplicated, loaned, or given away.  Lost or stolen keys/access cards are to be reported immediately to the Residence Life and Housing office.
  9. The College assumes no obligation to pay for the loss of, or damage to, personal property in College residence halls unless the loss or damage is due to the negligence of College personnel.  Students should check their insurance coverage to determine whether or not their personal belongings are covered under their current homeowner's/renter's policy.
  10. The occupants of each residence hall room are responsible for all activities taking place in their room, whether they are present or not.  They are also responsible for any items found in the room.
  11. Students may not change rooms during the first week of the fall semester.  All room changes must be approved in advance by the Area Coordinator of the building(s) involved, or another Residence Life and Housing staff professional member. Unauthorized room changes may result in a fine of up to $50.  Roanoke College reserves the right to make changes in room assignments at any time during the year.
  12. When a situation arises that there is only one occupant in a double room, the College may move individuals together at any time in order to make better use of the spaces available.
  13. The housing agreement is terminated when an individual:

        ·      withdraws officially from the College during the academic year;

        ·      graduates;

        ·      does not re-enroll for the subsequent term;

        ·      is granted an exemption by the Residence Life staff;

        ·      is expelled from housing for good reason, in the judgment of College officials;

        ·      is suspended or expelled from the College;

        ·      fails to comply with any of the requirements herein.

Students must vacate their living areas within 48 hours of termination of the housing agreement.  All personal belongings must be removed.  Personal belongings not retrieved within 30 days of termination of the housing agreement will become the property of the College and will be disposed of as College officials deem appropriate. 

Meal Plan:

With the exception of Elizabeth Hall residents, residents are required to purchase a board plan. First year students are required to purchase a 19 meals per week plan.  Upper-class students may choose either a 14 or 19 meals per week plan.  Residents of Afton Hall and the apartments in New Hall may choose a 14, 19, or 9 meals per week plan.

Elizabeth Campus Residency Requirements:

Residents of the Roanoke College Elizabeth campus are required to provide their own transportation to and from main campus. 

Greek Housing Requirements:

If a member of a social fraternity or sorority is living in a non-Greek area on campus and there is a vacancy in the respective Greek area at the beginning of fall or spring term, that member may be required to relocate to the Greek area in order to fill the vacancy.  Residence in a designated Greek area is conditional on the resident's status in the fraternity/sorority.  In the event a resident's membership within the fraternity/sorority is altered, the resident may be required to relocate to another on campus residence.   All students living in College owned fraternity and sorority areas are held responsible for the terms and conditions as set forward in the Fraternity/Sorority Designated Housing Agreement.

PART 2.  Terms and Conditions for Off Campus Living

  1. It is the responsibility of the student to locate and secure off campus housing and to provide his/her own transportation to and from campus. 
  2. Once the housing selection process has concluded and the student has agreed to the terms and conditions for off campus living, If that student wishes to return to campus for the same academic year, he/she must submit a waiting list request. The request will be considered if and when all resident students have chosen or been assigned a room.  The College does not guarantee on campus housing for those students who have chosen the off campus option in the housing selection process or a subsequent appeal.  
  3. It is the responsibility of the student to determine how his/her financial aid may be affected by off campus residency. 
  4. The College may take disciplinary action against students whose off campus behavior impedes or disrupts the College/community relationship, and/or undermines or threatens the welfare of the College or members of the College community.

Good Neighbor Guidelines:

Students living in off campus houses or apartments can impact, whether positively or negatively, "town-gown" relations. We want that impact to be positive; therefore the College encourages all students to be good citizens of their neighborhood. Good citizenship involves being considerate and helpful neighbors to permanent residents and students who live nearby.  In addition, it involves being knowledgeable of and abiding by applicable laws and city ordinances. The College has established specific "good neighbor" guidelines to help students understand and fulfill this important obligation. 

These guidelines will help foster good neighborhood relations for current and future students living in Salem and Roanoke neighborhoods.

  1. Get to know your neighbors. Introduce yourself to them when you first move in or early in the school year. Give them your phone number.
  2. Encourage your neighbors to call you first if there are problems at your house such as loud music, litter, etc.  Be respectful and responsive to their concerns.
  3. Offer to help your neighbors, especially if they are elderly or infirm, with such things as shoveling snow, raking leaves, or running an errand for them.  Good deeds cultivate goodwill.
  4. Keep your yard neat and picked-up.  Mow your grass often, or if the landlord is responsible make sure he or she gets it done.
  5. Don't allow pets to run at large.
  6. Let your neighbors know in advance if you are planning a large social gathering or party at your house.
  7. Have plenty of trashcans for disposal of litter such as cups, cans, or bottles. Place a trashcan on the front porch or at the sidewalk so guests can discard their litter as they leave. Post signs by the front and back doors about placing litter in trashcans.
  8. Establish a reasonable ending time to your event and have everyone leave at that time. Remember your neighbors may have to work or get up early the next morning. (On campus parties must end by 2 a.m.)
  9. Keep the number of guests to a manageable level. Large crowds can become unruly and hard to monitor and control.
  10. Become familiar with the state and local laws regarding alcohol consumption.
  11. Have responsible and sober individuals available to interact with police or neighbors if they come to your home because of problems.   All tenants of the house or apartment are responsible for behavior that occurs on the premises.  Cooperate with the requests of the police or neighbors.
  12. Inform guests about not trespassing on neighbors' lawns and not going to the bathroom outside.  Make sure that guests park their vehicles properly.
  13. The morning after a party, check for and remove any litter in the immediate area of your house and neighboring yards and street.
  14. Be familiar with the City of Salem Noise Ordinance.  For events where amplified music is played outside, amplified music permits are required.  Permits can be obtained at the Salem Police Department.

Summary of Selected Laws and Ordinances:

  1. Public Intoxication- It is against state law and city ordinance to be intoxicated in public. Violators can be given a summons or arrested.
  2. Underage Consumption- The legal drinking age in Virginia is 21 years of age. People furnishing alcohol to underage persons are in violation of the law. Violators can be given a summons or arrested.
  3. ABC & Keg Registration Laws- When a keg of beer is purchased it must be dispensed according to the guidelines on the ABC label affixed to the keg at the time of purchase. The beer must be dispensed at the place indicated on the label.  It is against the law to charge at the door or sell beer or other alcoholic beverages without an ABC permit.
  4. City of Salem Noise Ordinance- This ordinance prohibits loud noise from stereos, music, etc. that can be heard from 50 feet or more outside a building, structure or vehicle.
  5. City of Salem Ordinance 58-34 - This ordinance prohibits urination or defecation in public places or areas where others are present unless it is in a restroom.
  6. City of Salem Ordinances 70-1 through 70-52 - Residents need to be familiar with and abide by the ordinances regulating refuse, litter and garbage collection. Mobile garbage toters shall be available for collection at the curb no earlier than 3:00 pm on the day prior to collection and shall be removed by 7:00 am on the day following collection.

PART 3.  Terms and Conditions for Intensive Learning Term Living

Campus Residency Requirements:

Students are not required to live on campus during the Intensive Learning (IL) term.  However, if a student has lived on campus for a full academic year and has deposited and selected housing for the subsequent fall, or if a student has lived on campus for 2 full academic years, on campus housing is available at no extra cost (first IL term only - if a student enrolls in a subsequent IL term course, applicable room and board rates will apply.)

Housing Regulations:

It is the responsibility of the student to become familiar and comply with all regulations as contained in the Roanoke College Student Handbook.  Particular note is made of the following:

  1. Individual rooms must be maintained in a safe and sanitary manner.
  2. Smoking is not permitted in Roanoke College Residence Halls.
  3. Students are expected to respect the rights and property of other members of the College community, and to engage in behavior that is consistent with the mission of the institution.
  4. A charge of $50 per day may be assessed for those students staying in the halls after closing, or returning before opening without permission from the Residence Life and Housing staff.
  5. Rooms in residence halls, with the exception of Afton, Catawba, and Elizabeth Halls, and the apartments in New Hall are rented only for those periods of time when the College is in regular session.  With the exception of Afton, Catawba, and Elizabeth Halls, and the apartments in New Hall students may not stay in the residence halls during the time period between hall closing at the end of the spring term and the start of the IL term. Student's belongings must be removed from all residence hall rooms at the end of the IL term.   At the end of the IL term resident students must vacate 24 hours after their last exam. 
  6. Authorized College officials may enter and/or search residents' rooms at any time for the purpose of conducting College business or in the event of an emergency. To ensure compliance with College policies, the Student Conduct Code, Residence Life and Housing policies, and fire safety guidelines, room inspections by College personnel are made regularly and may be made at any time, with or without notice. Residents need not be present during room entry, inspections, or searches. Unauthorized or illegal items found during an entry, inspection, or search may be confiscated. Additionally, law enforcement agencies are notified of criminal offenses that are discovered during room entry, inspections, or searches.
  7. All residents are issued a room key and an exterior door key or access card.   A $25 fee per key or access card will be charged for keys/ access cards that are lost or not returned.  All keys/access cards remain the property of the College and are not to be duplicated, loaned, or given away.  Lost or stolen keys/access cards are to be reported immediately to the Residence Life and Housing office.
  8. The College assumes no obligation to pay for the loss of, or damage to, personal property in College residence halls unless the loss or damage is due to the negligence of College personnel.  Students should check their insurance coverage to determine whether or not their personal belongings are covered under their current homeowner's/renter's policy.
  9. The occupants of each residence hall room are responsible for all activities taking place in their room, whether they are present or not.  They are also responsible for any items found in the room.
  10. During the IL term students will reside in the room in which they lived during the prior spring term.  Room changes are not available prior to and during the IL term.  Unauthorized room changes may result in a fine of up to $50.  Roanoke College reserves the right to make changes in IL term room assignments in order to accommodate necessary maintenance of residence halls or summer conference schedules.
  11. The housing agreement is terminated when an individual:

        ·      withdraws officially from the College during the academic year;

        ·      graduates;

        ·      does not re-enroll for the subsequent term;

        ·      is granted an exemption by the Residence Life staff;

        ·      is expelled from housing for good reason, in the judgment of College officials;

        ·      is suspended or expelled from the College;

        ·      fails to comply with any of the requirements herein.

Students must vacate their living areas within 48 hours of termination of the housing agreement.  All personal belongings must be removed.  Personal belongings not retrieved within 30 days of termination of the housing agreement will become the property of the College and will be disposed of as College officials deem appropriate. 

Meal Plan:

Residential students will receive a meal plan of 19 meals per week. 

Elizabeth Campus Residency Requirements:

Residents of the Roanoke College Elizabeth campus are required to provide their own transportation to and from main campus. 

 
 

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