Request for Special Housing Accommodations

Occasionally a student may present medical, psychological, or other conditions which warrant consideration for special housing accommodations or accommodations outside of the regular housing selection/assignment processes.  In such situations, the student is required to provide a formal written appeal which outlines specific reasons for the special request.*  If the appeal is due to medical or psychological conditions, the student's doctor or healthcare provider is also required to provide detailed documentation which supports the request, and which demonstrates how the condition impacts the student's ability to succeed in his or her current living environment. 

Additionally, in order to consider requests for special housing accommodations, the student may be requested to register with the Office of Disabilities Services, which is located in the Center for Learning and Teaching, Fintel Library.  

Following are steps to submit a request for special housing accommodations.  If you are unclear about how to proceed based on your particular circumstances, please consult with the Residence Life staff

If you are requesting special housing accommodations for non-medical reason(s)

  1. You must submit a completed Request for Special Housing Accommodations Cover form to the Director of Residence Life.

  2. You must submit a written statement which outlines compelling reasons for and benefits of the accommodations you are seeking and how your current accommodations present a hardship for you to the Director of Residence Life.                                                                                                                                          

If you are requesting special housing accommodations for respiratory condition(s)

  1. You must submit a completed Request for Special Housing Accommodations Cover form to the Director of Residence Life.

  2. You must complete Section A. of the Request for Special Housing Accomodations for Respiratory Reasons form then forward it to the appropriate doctor or healthcare provider. 

  3. Your doctor or healthcare provider must complete Section B. of the form and forward it to the Director of Residence Life.

If you are requesting special housing accommodations for medical or psychological reason(s) other than respiratory conditions

  1. You must submit a completed Request for Special Housing Accommodations Cover form to the Director of Residence Life.

  2. You must complete Section A. of the Request for Special Housing Accommodations for Medical or Psychological Reasons form then forward it to the appropriate doctor or healthcare provider. 

  3. Your doctor or healthcare provider must complete Section B. of the form and forward it to the Director of Residence Life.

If your appeal requires information from a doctor or health care provider, it is your responsibility to ensure that all required and completed documentation is submitted to the Director of Residence Life. 

Once all materials have been received, the materials will be shared with the Housing Appeals Committee for consideration. If requests are received at a time during the year when the Housing Appeals Committe is not scheduled to meet, the Director of Residence Life in conjunction with the Coordinator of Disabilities Support Services and any other appropriate College personnel, will review the information and make a decision regarding your request.  If further information is needed, you will be contacted and requested to provide or arrange the necessary information.  A written decision will be delivered to you.

All materials must be returned to the Roanoke College Director of Residence Life and Housing. Materials may be sent by facsimile or email or by paper copy via U.S. mail:

 

 

Roanoke College
Director of Residence Life and Housing
221 College Lane
Salem, VA 24153-3794
reslife@roanoke.edu
FAX: 540-378-5127
Office: 540-375-2308

                                                                                                                                                                                                                                                             

*Temporary requests for use of a specific room for medical reasons which extend beyond 30 days require documentation from the relevant healthcare provider.