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Policies, Information, and Forms

Adding/Dropping Courses

For Returning Students:

Returning students may initiate changes to their course schedules in Self-Service and/or the mobile Ellucian GO App up until the last day to add M/W/F courses.  Immediately following this date, a Request for Change to Course Schedule is required for all changes to course schedules.   Students will receive email confirmation once an academic advisor and the Registrar’s Office have acted on the request. The academic calendar details the specific add/drop deadlines for the term in question. Please find instructions for completing electronic course schedule requests here.

For New Students:

A Request for Change to Course Schedule is required for all changes to course schedules.  Students will receive email confirmation once an academic advisor and the Registrar’s Office have acted on the request. The academic calendar details the specific add/drop deadlines for the term in question. Please find instructions for completing electronic course schedule requests below.  Please find instructions for completing electronic course schedule requests here.

For Academic Advisors:

Academic advisors will receive an email notification per request. A direct link to the request is included therein, but it may also be accessed here.  Please be aware that students with multiple academic advisors will select one advisor of choice per request.  Also, please note that both the Advisor and Instructor Add and Drop Reports will continue to run on a daily basis.  The Registrar's Office will be notified once an advisor has acted on a request, after which, once processed, students will receive email confirmation of the action taken.  Please visit this webpage for a short tutorial.

Audit Courses

Students may audit a course for non-credit. A "Request to Audit A Course" form must be completed and submitted at registration or within the "add" period for that class. Failure to complete this electronic form will result in the student receiving a grade in the class. NOTE: Students must register for the course prior to submitting an audit request.

Course Overload

An overload fee is applicable to each full course unit taken in excess of five course units in either the first or second term. This fee is based on the number of course units for which a student is registered at the end of seven calendar days after the first day of classes. Students who wish to register for an overload must contact Dr. David Taylor (taylor@roanoke.edu) for permission. Fractional unit courses in applied music for which a student pays fees in addition to the comprehensive fee will be exempt from the student's total course load in determining overload charges.

First Day Class Attendance & Drop Policy

Unless prior consent for absence from the first meeting of a class is granted by the course instructor, the instructor may request that the Office of the Registrar drop an absent student from the class roster. However, it is the responsibility of the student, not the instructor or the advisor, to make sure he/she is enrolled in the correct schedule each term.

Full-Time Status

Three units constitute a full-time status; however, four or five units is the normal expected course load of a full-time student.

Pass/Fail Courses

Students wishing to register for a course on a pass/fail basis must complete a "Request for Pass/Fail Enrollment" form at registration or within the "add" period for that class. Eligibility criteria for taking a class on a pass/fail basis are stated on the request form. See academic calendar for pass/fail deadlines.  NOTE: Students must register for the course prior to submitting a request for pass/fail enrollment.

Substitutions for 200-Level INQ/HNRS Courses

Prior to the spring of 2023, students used a form to declare which disciplinary courses they are using in order to subsitute for 200-level INQ or HNRS courses.  This form is no longer required as Progress inside of Student Planning automatically populates substitutions as they are completed, in progress, or even planned for the future.

Live links to the catalog inside of Self Service for which disciplinary courses substitute for which 200-level INQ or HNRS courses are at the bottom of the Registration Materials page; using Search buttons inside of specific areas on your Progress (found inside Student Planning on Self Service) will also provide that information.  The old paper form, if useful, can still be used for planning and is available here.

For a short video and FAQ document on how to read the Progress area in Student Planning, click here.

Note that students are limited to three substitutions, and at least one INQ/HNRS course must be taken from each of the three academic divisions of the College. Students in the Honors program may, with permission, substitute one INQ course for an HNRS course. Transfer students should check with their advisor or the Progress tab on Self Service as transfer students may transfer in more than three substitutions.

Physical Education Activity Credit

Physical Education activity classes carry 0.25 unit credit for students enrolled under the General Education Curriculum and students who are classified as "Special" (non-degree seeking). Students who are not enrolled under the General Education Curriculum or as "Special" students do not receive credit for physical education activities.

Reclassifications

Students are reclassified at the end of each regular term and summer session. Reclassification is based upon the number of units of credit earned. Criteria for classification may be found in the catalog that was current upon your initial enrollment at Roanoke College.